We are looking for someone to oversee all aspects of Short-term missions in OM Canada including the processing and sending of individuals and groups.
Role jobs and responsibilities:
Oversee all aspects of an applicant going to the field:
1. Respond quickly to any inquiries about STM
2.Lead the application process in a way that is appropriate to the individual/family going
3.Assessing the applicants' suitability for the OM field they want to join
4.Maintain good communication between sending field and applicant (as needed)
5.Provide coaching for the applicant on funds, spiritual and logistical preparation
6.Communicate acceptance or refusal of potential recruits' applications to foreign fields
7.Facilitate the training of applicants in areas of OM core values, pre-field preparation, security issues, cross-cultural awareness, etc.
Organize and file all applications and information:
1.Maintain personnel records (electronic, paper, OpenPetra, etc.) in a manner compliant with relevant data protection and human resource management law according to OM's code of good practice.
2.Provide feedback to People Services Director regarding necessary changes to forms and documents
Preparation and Care:
Ensure the preparation of participants before and after their STM.
1.Send preparatory books and relevant information
2.Arrange call before participants leaves to pray and encourage them
3.Arrange debrief call upon return from the trip
4.Assist in matters of crisis management as necessary
Connecting and building with rapport with other OM fields.
1.Ensure good on-going communication between sending and receiving fields
2.Facilitate on-going communication link between the field and the ExOMer (as appropriate).
Tracking and reporting statistics related to STMs.
1.Track trends in inquiries, applications,
2.Report field statistics to the People Services Director
Minimum preferred requirement:
This is role 100% support based meaning that the candidate would be required to raise their salary and employment costs.