Personal Assistant for AIDSLink Director

Responsibilities:

• Communication

  o Update reports to donors that are sent every three months.   o Coordinate correspondence within and outside OM via email, phone and other reliable ways.

• Finance

  o Review Annual budget with Accountant and send to AIDSLink Director and Associate   o Reconcile transactions on credit card and petty cash   o Communicate AIDSLink financial needs with AIDSLink leadership, donors and AIDSLink family. Write and send thank you letters for donations to donors.

• Filing system

  o File all legal documents in the office/SharePoint.   o Handle files with care and limit access of sensitive documents to AIDSLink Director/ Associate.   o File all documents on SharePoint and update regularly.

• Web and social media 

  o Update social media and work with ARTS expert and AIDSLink Director to redesign it   o Follow up with designers of brochures, videos and adverts 

Requirements:

• Proficiency in Microsoft Word and PowerPoint
• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• Willing to raise personal support